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Job Purpose:
To provide operational HR support in the implementation of recruitment, staff records management, payroll administration, and compliance with AFC policies, public service guidelines, and Kenyan labor laws.
Key Responsibilities:
- Process and maintain accurate records of staff appointments, confirmations, promotions, transfers, and separations in line with AFC human resource policies and procedures.
- Verify and update staff personal files, ensuring all documents (academic certificates, identification, contracts, and performance records) are properly filed and securely stored.
- Assist in the recruitment process by preparing job advertisements, scheduling interviews, communicating with candidates, and compiling interview reports for review by senior officers.
- Process monthly payroll inputs including new hires, exits, allowances, and deductions (PAYE, NSSF, NHIF, pension) and submit to the finance department for verification.
- Administer staff leave records, ensuring proper documentation and compliance with AFC leave policies, and generate monthly leave reports for management.
- Coordinate the onboarding process for new staff, including orientation programs, issuance of staff identification cards, and introduction to AFC systems and policies.
- Maintain an up-to-date training database, track staff participation in capacity-building programs, and prepare reports on training attendance and outcomes.
- Prepare routine HR reports including staff lists, leave status, turnover analysis, and other ad-hoc reports as required by management.
- Implement occupational health and safety programs, including organizing medical check-ups, safety training, and maintaining first aid supplies.
- Respond to staff inquiries regarding HR policies, benefits, and procedures, providing accurate information and escalating complex issues to senior officers.
- Support the performance management process by distributing appraisal forms, tracking submissions, and filing completed evaluations in staff records.
- Assist in organizing staff welfare activities, including team-building events, wellness programs, and employee recognition initiatives.
Person Specification
For appointment to this grade, a candidate must have:
- Bachelor’s Degree in any of the following disciplines Business Management, Human Resource Management, Sociology or related field from a recognized Institution.
- Higher Diploma in HRM or CHRP II qualification.
- Associate of IHRM in good standing
- Proficiency in computer applications
- Fulfil the requirements of Chapter six of the Constitution of Kenya
Key Competencies and Skills
- Communication and interpersonal skills
- Analytical skills
- Innovative
- Problem solving skills
- Coaching and mentoring
- Communication and interpersonal skills
- Planning and organizational skills
- Ethical conduct and confidentiality
Interested and qualified candidates MUST apply ONLINE through the form below.
Only shortlisted candidates shall be contacted.
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Salient Features
| MINIMUM QUALIFICATION | BACHELOR'S DEGREE |
